Risk Assessments

  • A Risk Assessment is the most effective way of documenting, assessing and controlling risks
  • An assessment of risk is a careful examination of activities that could cause harm to people; the aim is to make sure that no one gets hurt or becomes ill by taking practicable precautions to prevent incidents/ accidents
  • Custom-build Exhibitors
  • All Custom-Build exhibitors MUST produce and submit the following, to Event Support Solutions*:
    • Stand Design Inspection Form
    • Scale drawings, including plan views and elevations
    • Plan showing location of stand within the exhibition hall
    • Risk Assessment
    • Method Statement
    • Proof of Insurance
  • *These documents are usually submitted by the contractor appointed by the exhibitor to install their custom-build stand
  • In addition, exhibitors using their own contractor to install a custom-build stand must ensure they have a ‘suitable and sufficient’ risk assessment in place for the event, exclusive of their stand contactor activities
  • Please refer to COMPULSORY STAND FORM 3 for further information and submission deadlines
  • Self-Build Exhibitors:
    • All Self-Build exhibitors MUST produce and submit the following:
      • Stand Design Inspection Form
      • Stand plans/ designs
      • Construction Phase Plan
      • Construction Phase Risk Assessment
      • Method Statement
      • Proof of Insurance
    • In addition, exhibitors building their own stands, must complete a risk assessment to cover their own activities during the build-up, shop open and breakdown periods
    • Please refer to COMPULSORY STAND FORM 2 for further information
  • Stand Package Exhibitors:
    • The installation of stand packages will be covered by the appointed shell scheme contractor’s (The Works Events) own risk assessment 
    • In addition, exhibitors using the stand package installation service from The Works Events must ensure they have a ‘suitable and sufficient’ risk assessment in place for the event, exclusive of the shell scheme contractor’s activities
    • Please refer to COMPULSORY STAND FORM 1 for further information
  • To submit your risk assessment, please click HERE