Display Rules & Regulations

STAND TYPES
INLINE STANDS
One open side
Are arranged in a straight line and will have neighbouring stands on the left and right side
Sometimes backing onto another inline row
From the standard height of 2.5m is allowed along the back and each side wall
CORNER STANDS
Two open sides
End stand in a row of linear stands
The side next to the aisle should remain open to allow for exposure
From the standard height of 2.5m is allowed along the back and side wall
PENINSULA STANDS
Three open sides
Backs onto another peninsula stand
From the standard height of 2.5m is allowed along the back wall
Enclosing side walls, if installed, must comply with the 50% rule*
ISLAND STANDS
Four open sides
Enclosing walls, if installed, must comply with the 50% rule*

*50% rule; enclosing walls (i.e., directly onto an aisle) must not exceed 50% length of the side of the stand and should be made to look interesting from the aisle/ to the neighbouring stands.

GENERAL INFORMATION

  • All exhibitor contracts are for floor space only; all stands must have the applicable walls for the stand type and carpet/ flooring
  • Please use this exhibitor manual to place your orders for stand fittings and services
  • All stands must also have their company name and stand number displayed
    • If you are a stand package exhibitor, the official general services contractor can supply a fascia board
    • If you are a self-build or custom-build exhibitor, your company name and stand number will need to be incorporated into the design of your stand
  • Stand Package exhibitors must complete Compulsory Stand Form 1 no later than 06 August 2024
  • Self-build exhibitors must complete Compulsory Stand Form 2 no later than 23 July 2024
  • Custom-build exhibitors must complete Compulsory Stand Form 3 no later than 23 July 2024
  • ALL exhibitors must complete a Risk Assessment no later than 06 August 2024

BUILD HEIGHTS

  • Standard build height is 2.5m for stand package exhibitors
  • Maximum stand build height is 4m
  • Custom-build stands exceeding 4m will be classed as a complex structure and may be permissible, subject to certification by a qualified Structural Engineer

CARPET/ FLOORING

  • All stands must have carpet/ flooring
  • Carpet/ floor coverings must not protrude beyond the stand perimeter
  • No fitted carpets or carpet tiles may be stuck to the entire surface of the hall floors
  • Carpets may only be fastened in place with solvent-free, residue-free, removable cloth adhesive tape
  • Raised flooring should include a wheelchair ramp with a gradient no greater than 1:12 ratio and a width no less than 1.5m
  • All carpet/ flooring to be removed and disposed of at the end of the event

CUSTOM-BUILD STANDS

  • You are welcome to appoint your own contractor to install your custom-build stand
  • You must ensure your contractor is familiar with the contents of the exhibitor manual and these display rules & regulations
  • The following documents must be submitted for review, by your contractor no later than 23 July 2024:
    • CDM – Construction Phase Plan
    • Construction Phase Risk assessment
    • Detailed Stand Plans/ Designs
    • Method Statement
    • Proof of Insurance
  • Authorisation to Build will only be issued upon receipt and review of all the documents required
  • To submit these documents, please do so using the Event Support Services Stand Design Inspection Form

HANGING BANNERS

  • Permission must be gained from the Organiser for all hanging banner installations
  • Banners to be hung by the in-house rigging provider only; self-rigging is not permitted
  • Hanging banners/ signs, double sided logos/ graphics may be displayed providing they are set back at least 1m from neighbouring stands
  • No advertising or logos are permitted to overlook a neighbouring stand

WALLS

  • All stands must have walls (apart from island stands)
  • Pop-up displays, roll-up banners, stand-alone graphics (e.g. tension fabric walls with frames) etc are not considered walling and must be accompanied by a custom-build or a stand package
  • Use of your neighbour’s walls is not permitted
  • The back of walls installed from a height of 2.5m are to be made good i.e., have clean, seamless, and neutral surfaces and be finished to a high standard
  • No branding to overlook a neighbouring stand and no wiring to be on show

COMPLEX STAND STRUCTURES

  • The following are deemed complex structures by the venue and subject to certification by a qualified Structural Engineer, at the expense of the exhibitor in question:
    • A multi-storey stand
    • Raised platforms over 600mm high
    • A stand where provision is made for a closely seated audience
    • Stand fittings exceeding 4 metres in height
    • A stand with a travel distance to a gangway greater than 50m without a choice of direction
    • A stand requiring foundations
    • Raised or tiered seating
    • Any element suspended from the permanent roof of the hall (i.e. rigging)
  • Please see the ‘CUSTOM-BUILD STANDS’ section, for the documentation that must be submitted to gain an Authorisation to Build for a Complex Structure